Exported Chart Organization

Exported Chart Organization

Closing your ChartCapture account?

You get your data.

It’s yours after all! If you choose to close your account, our team can provide you with a complete copy of your files in PDF format.

Here’s how it will be organized:

Each letter of the alphabet has its own folder (e.g. “S”)

Within each letter folder, each patient has their own folder named according to their account number.

Within each patient folder, each tab has its own PDF file named with the account number, patient name, DOB, fileroom name, and tab name (e.g. “001_Smith_Jane_06_14_1984_Medical_Imaging.pdf”)

Keep in Mind…

Your ChartCapture subscription includes the hosting of your scanned documents on our servers, visible to you and your users in our beautiful RealChartView– your charts look just like real charts. Your subscription also includes regular, automatic backups of your data in multiple locations.

If you cancel your ChartCapture subscription, your charts will no longer be available via the internet through our service or from within your EHR via our shortcut link, nor will they be backed up in multiple locations. The charts will no longer look like charts with tabs, etc.; they will simply be plain vanilla PDF files. You may do what you like with them, but please keep them safe.

    • Related Articles

    • How to save a chart as a PDF file

      How to Save a Chart as a PDF File Need to export a whole chart or part of a chart? No sweat! Here’s how. First, bring up the chart you want to save. Important: This may not work as described if you are accessing the chart via a shortcut link in your ...
    • Adding Pages to a Chart

      If you have already scanned in an entire patient chart but have more information, it’s easy to add pages. Search the patient’s name in ChartCapture, and if their information has already been uploaded, the Scan Chart button will have been replaced ...
    • How to Upload Documents into ChartCapture Charts

      This article is about importing documents into patient charts in ChartCapture. If you'd like to upload a file to share with our team, check out our tutorial on our secure File Share Do you have a file you need to get into a patient’s chart? Did you ...
    • User Permission Chart

      This chart details which user roles have which permissions within ChartCapture. Note: ChartCapture Usernames must match your EMR Usernames, if your usernames do not match, then your EMR link will not work.
    • How to download files from the Aesto Health secure FTP server

      Before you begin, you'll need a few pieces of information. You'll need the domain: sftp.aestohealth.com username: [provided to you by our team] encryption key: [a file provided to you by our team] encryption key passphrase (password): [provided to ...